Career Center

CAPITAL AND SPACE ANALYTICS COORDINATOR

Location: OaklandFull Time
Job ID: 42776
Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

Capital Programs provides systemwide leadership and campus support in the following areas: capital budget strategy, policy and program recommendations to the Regents and the State of California; capital project design and delivery strategies, contract development and training; design professional selections; building/safety code and regulatory issues; land use and site planning, long-range development plans, CEQA compliance and environmental documents; sustainability; and real estate transactions.

POSITION SUMMARY

The Capital and Space Analytics Coordinator provides analytical support in developing the Capital Financial Plan, analysis of proposed projects, and management of the UC Capital Program. The Coordinator will maintain and support the space database, coordinate the annual submittal of space data by UC campuses, and prepare space reports for internal and external audiences. In this role you will use your skills as experienced planning professional with an understanding of industry practices and a full range of planning skills and expertise to resolve a wide range of issues. You will also demonstrate good judgment in selecting methods and techniques for developing solutions, and will operate with considerable independence in concept planning.

Responsibilities

40%

Planning, Coordination, and Analysis in Support of the Capital Program - Provide analytical support to the Capital Planning unit in analyzing capital outlay requests for new buildings and renovations; analysis of the Capital Financial Plan. - Performs needs assessments for determining actual facilities, land use, and space characteristics. - Develops space utilization recommendations and solutions to unique project planning issues as needed. - Identify and analyze trends and space use changes that may affect the planning process and the capital program. - Research and compile data for space planning objectives. - Create complex reports from raw data regarding the use of space and compare and contrast such use with best practices.

25%

Planning, Coordination, and Analysis in Support of the Space and Facilities Inventory database - Maintain the corporate space and facilities database to facilitate and expedite the usability, accuracy, and availability of data for campus planning and space utilization purposes. - Provide the annual update to the space and facilities inventory database, which contains detailed information about all structures (>5700) in use at UC campuses and locations, analyze data submitted by campuses annually and update the database's users guide for the reporting process. - Keeps abreast of technological developments, which are related to the development or modification of computerized systems; reviews, evaluates, and recommends support tools, software and related technology. - Conduct checks and maintenance of database tables, maintain system documentation, and prepare data extracts for other information systems. - Provide a measurement of utilization and efficiency of use of UC classrooms and class laboratories. - Recommends modifications to space procedures.

20%

Review of Campus Submittals - Under supervision, provides support for the review of campus proposals and presentations intended for University or Regental approval as well as State-funded project phase submittals. Evaluates proposals and submittals, and identifies issues or concerns. Working with OP and campus staff, drafts project approvals and other complex documents.

15%

Communication in Support of the Capital Program - Provide input and maintenance of the capital planning reports drawn from the Oracle capital projects database. - Responds to various requests for reports and documentation concerning the functional use of facilities and space to assist the University in short- and long-range planning. - Provide statistical and graphic supporting material, reports, and analyses as required.

Required Qualifications

• Thorough working knowledge of the principles, practices, and methods of Space Management.
• Strong analytical skills. Proficient in math, equation development, database manipulation, and use of formulas and functions in Excel. Ability to compile, analyze, and create computer models of data. Ability to analyze data and materials from various sources, develop valid conclusions, and formally present the analysis and recommendations to a targeted audience. Proficient in Microsoft Excel at the advanced level.
• Strong written, verbal and interpersonal communication skills, including political acumen. Ability to proof documents independently and prepare documents for professional publishing. Proficient in Microsoft Word at the Intermediate level.
• Strong organizational skills. Ability to keep complex records and files. Meticulous about details and accuracy of work. Strong organizational and time management skills, including meeting deadlines and working under pressure.

Preferred Qualifications

• Experience in the higher education sector and/or public works contracting. Experience in a large complex organization with many stakeholders.
• Working knowledge of data visualization tools (Tableau, Microsoft Power BI, etc.)
• Technical experience in database systems development and maintenance.

Education

• Bachelor's degree in related area and 3 years of experience

SALARY AND BENEFITS

Salary: $100,000 - $117,000 commensurate with experience.

Career Tracks Title: Plng Spec 3, PSS Grade 23

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

This position may be eligible for a on site, hybrid, or remote within California work arrangement. The employee may be required to report to work onsite in Oakland, CA on a regular schedule.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=42776&PostingSeq=1







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