The Removery Real Estate Lease and Construction Administrator will be responsible for all organization and management of rent payments and lease data (critical dates, options, etc.) for a corporate real estate portfolio consisting of approximately 150 retail locations and the corporate headquarters, as well as the organization and management of certain documents and timelines related to Removery’s construction pipeline.
Lease and Construction Administration Responsibilities shall include:
Rent Management:
Responsible for ensuring that monthly base rent and additional rent payments are completed accurately, and timely
Coordinate with the Removery accounting team to ensure correct coding for payments and landlords
Assist SVP of Real Estate in building and tracking annual rent budgets
Create rent analysis reports as needed using Excel and lease management software (Quarem)
Audit annual operating expense reconciliations for retail locations to ensure accuracy and achieve savings when possible
Review all new leases and lease amendments and accurately enter the information in to Removery’ s lease management software
Create lease abstracts
Ensure all leases comply with Removery’ s Real Estate standards
Review estoppels and SNDA's to confirm accuracy and assist the Real Estate team with execution
Construction Management and Administration:
Establish project folders and maintain project documentation including but not limited to vendor lists, drawings, bid submissions, contracts, change orders and closeout documents.
Prepare reports detailing project status, schedule, and costs. Maintain capital budgets for all construction projects, monitor overall capital spend versus yearly plan and issue forecasts to finance.
Communicate project plans and schedules to the appropriate team members, internal customers, and third-party providers
Administer contract actions including contract submission, verify contractor insurance requirements, track contract execution, review and process pay applications
Request proposals from vendors and issue commitments. Coordinate delivery schedules with project management team, vendors, and general contractor. Monitor all expenditures against approved budget limits and submit invoices for payment.
Manage the project budget closeout process and the accompanying lien waiver requirements. Coordinate tenant allowance with the Real Estate team.
Tenant Allowance Recapture
Gather all appropriate data from Construction Project Manager
Submit documents to Landlord and tract status of Payment
Maintain professional business relationship with all Landlords and resolve any Lease/Maintenance issues
Responsible for filing and organization of lease documents, both physical and electronic
Prepare/update recurring portfolio status reports
Other duties as assigned
Bachelor's Degree in a related field (i.e.: accounting, business management, real estate) or 4-6 years of related experience or equivalent combination of education and experience
2+ years of experience in corporate commercial/retail lease administration
Working knowledge of the retail real estate industry with emphasis on lease administration and construction
Highly proficient with Excel (creating reports and analytics, managing and sorting mass data, etc.)
Experienced working with lease management software (ProLease, Lease Harbor, Tango, Quarem, Lucernex, etc.)
Familiar with retail lease transactions
Basic understanding of budgeting, corporate financial systems
Knowledge of all Microsoft applications including Excel, Word, and Power Point
Outstanding verbal, and written communication skills with all levels of an organization
Exceptional customer service skills is important
Must be able to successfully work well with others in a team environment
